Flow
An AI-powered project management platform that reduced overhead by 40% for a 50-person creative agency.
The Challenge
Studio Hive was running 30+ client projects simultaneously using a patchwork of Trello, Slack, Google Sheets, and email. Nothing talked to each other. Project managers spent 60% of their time on admin work — status updates, resource tracking, client communication — instead of actual project delivery.
They needed a single platform that automated the overhead and let their teams focus on creative work.
Our Solution
We built Flow — a custom project management platform with AI baked in:
- Auto-generated weekly status reports pulled from actual task progress
- AI assistant that answered "where is project X?" in natural language
- Mobile app (React Native) for on-the-go updates from shoot locations
- Client portal with real-time progress visibility — no more "can you send me an update?" emails
Tech Stack
The Results
What the client said
Flow eliminated the chaos. Our PMs went from drowning in spreadsheets to actually managing projects. The AI reports alone saved us 10 hours a week.
— Maya Torres, COO, Studio Hive